Scott and I definetly felt rusty this morning after a long break from coordinating and it showed.
We had two different teachers out sick and needed to find replacements for the on a whim. So if you see Scott and Bev Silver thank them for serving in the 2nd grade classroom.
Wendy Freed was also out, but we did not replace her with another adult. Couldn't find one. However, without even trying we managed to replace her with 6 youth helpers. HA! It just happened by circumstance. Sam Stehr was there to help for Sean Daly, who didn't need him. Jade and Michaela were in there to help with their own younger siblings. We put Charissa in there because she was the floater. And Brian and Sarah were on the schedule to be in there. So needless to say Joanna had plenty of extra hands for that very large and very busy class.
Scott spent a chunk of time talking with the Massey family. The would like Joshua to officially be moved up to Late Preschool. So his name tag and the new attendance should reflect that.
What do we do when an older sibling comes to pick up their younger sibling, but they do not have their parents ID card? Do we let them through on a temporary card, just let them through or do we send them back to their parents to get the red ID card and come back with it? I had two different older siblings without cards this past Sunday and I really did not know how best to handle it.
It felt like a very busy morning, but I know I was also overwhelmed to be back. We had a few visitors, some questions including a few teachers thinking the CM meeting was that afternoon rather than the 28th. We had several bathroom breaks. A teacher who didn't bring snack looking for something to offer her kids. And then the stuff mentioned above.
I think I am going to be the first person to bring this up. I don't really know how others feel about it. But I really struggled with the new set-up in regards to where the coordinators table is. I totally get that it needs to be that far up the hallway because of the nursery change. But I am petitioning we find another classroom for the nursery and move the coordinators table back down. It is WAY to far away from the bathrooms to feel like you are keeping things secure yet being able to serve for the potty breaks that occur. Also, the speaker is just above the table and it while I thought I would appreciate being able to hear the music and the service I actually found it very loud and distracting. It was hard at different times to have the noise from the speaker above and having disucssion or answering questions with teachers at the same time. At one point I felt like I was yelling just to speak over the noise from the service and I twice I had to ask them to repeat their question because I couldn't hear them. So I wanted to share my two cents for what it is worth. I know I personally don't like change, so I really tried to keep an open mind all morning, but that location for the coordinators just wasn't working for me. I would love to hear others thoughts.
Jane (and Scott)
Wednesday, September 25, 2013
Monday, September 9, 2013
Sept. 8th coordinators report
Just a few things.
Two aides did not show, Claire Horrocks for EP and Charlotte Coulson for MK. We scrambled at the last minute and found some willing helpers.
Spoke with Joe D. regarding EP class. She feels like the class is getting larger and they are now given a smaller space, atleast it feels like that to her. She did have 12 on Sunday with atleast 3-4 regulars not there, so she could have a fairly large class of 2 and 3 yr. olds. I will speak with you in person Blake about my conversation I had with her regarding Joshua Massey.
Krin, we took care of all the whiteboard markers. They are all in bags marked for the teachers to return to cart when finished class.
There are just a few red permanent id cards to finish handing out.
Have a great week.
Teresa
Two aides did not show, Claire Horrocks for EP and Charlotte Coulson for MK. We scrambled at the last minute and found some willing helpers.
Spoke with Joe D. regarding EP class. She feels like the class is getting larger and they are now given a smaller space, atleast it feels like that to her. She did have 12 on Sunday with atleast 3-4 regulars not there, so she could have a fairly large class of 2 and 3 yr. olds. I will speak with you in person Blake about my conversation I had with her regarding Joshua Massey.
Krin, we took care of all the whiteboard markers. They are all in bags marked for the teachers to return to cart when finished class.
There are just a few red permanent id cards to finish handing out.
Have a great week.
Teresa
Sunday, July 21, 2013
July 14 and 21
Relatively quiet two weeks. Just a few items.
Eilee Reinford asked to me removed from the Nursery aide list. I also was looking ahead today and saw Justin Reed's name on for a class room aide, I believe he is on for the 4th Sunday. I guess we should replace him as he will not be helping anymore on Sunday mornings.
Joe and CJ Guckavan would like to add Jadon on the Early Preschool list. Jadon's birthday is 10/21/10
The e-mails you needed: Brendon and Easter Alburger said they are in the process of getting a new e-mail and will notify the church office when that happens.
Doug and Lynda Fisher e-mail Lyndadfisher@gmail.com ( she thought the church had her e-mail but gave it to me again )
Still trying to get Massey's and Moore
Blake: Regarding Nursing mom's room. We were told they had only two rocking chairs, use to be 3. Of the two remaining, one is broken or isn't really safe to sit on. So, apparently we could use some more rocking chairs.
I think that's it.
Have a good week.
Teresa
Eilee Reinford asked to me removed from the Nursery aide list. I also was looking ahead today and saw Justin Reed's name on for a class room aide, I believe he is on for the 4th Sunday. I guess we should replace him as he will not be helping anymore on Sunday mornings.
Joe and CJ Guckavan would like to add Jadon on the Early Preschool list. Jadon's birthday is 10/21/10
The e-mails you needed: Brendon and Easter Alburger said they are in the process of getting a new e-mail and will notify the church office when that happens.
Doug and Lynda Fisher e-mail Lyndadfisher@gmail.com ( she thought the church had her e-mail but gave it to me again )
Still trying to get Massey's and Moore
Blake: Regarding Nursing mom's room. We were told they had only two rocking chairs, use to be 3. Of the two remaining, one is broken or isn't really safe to sit on. So, apparently we could use some more rocking chairs.
I think that's it.
Have a good week.
Teresa
Monday, June 10, 2013
June 9th
Bible memory gift cards were handed out by the teachers. We thought that would make more of an impact if the teacher presented the gift cards in front of the class. Give incentive to others. Tara, there might be one or two in the box that need to get handed out yet as the student was not in class yesterday. Also, Tara and Don, please just remind the teachers to hand out any remaining cards they have in their binders. Quite a few students were not in class so they said they would hand them out next week. It might just be good to remind them as the the kids that did get them were very excited!!
Regarding the aide list. Kyle Clemmer was on yesterday but I believe was up with the Allentown Group. Should he be taken off? Also, Becky Landis asked about Gabrielle serving the second Sunday? We did not have her on the list. She is on for the 5th Sunday. Becky was told she would start helping on the second Sunday, she was just checking in with us as it was the second sunday yesterday. I told her possibly there will be a new updated aide list coming out.
We could use a refill of Instant Ice Packs. We used one yesterday on Collin Smith who got a nice bump on his forehead out at the playground.
Also just an FYI, this past Sunday we had two more visitors where the parent or relative bringing the children had a different last name then the children. I talked with Krin and we are going to file the visitor cards under the child's last name since that is the name that would be on attendance sheets etc. I wrote down the relationship to child of the person filling out the card. For example, the one person was an Aunt bringing her niece and nephew.
Thanks,
Teresa
Regarding the aide list. Kyle Clemmer was on yesterday but I believe was up with the Allentown Group. Should he be taken off? Also, Becky Landis asked about Gabrielle serving the second Sunday? We did not have her on the list. She is on for the 5th Sunday. Becky was told she would start helping on the second Sunday, she was just checking in with us as it was the second sunday yesterday. I told her possibly there will be a new updated aide list coming out.
We could use a refill of Instant Ice Packs. We used one yesterday on Collin Smith who got a nice bump on his forehead out at the playground.
Also just an FYI, this past Sunday we had two more visitors where the parent or relative bringing the children had a different last name then the children. I talked with Krin and we are going to file the visitor cards under the child's last name since that is the name that would be on attendance sheets etc. I wrote down the relationship to child of the person filling out the card. For example, the one person was an Aunt bringing her niece and nephew.
Thanks,
Teresa
Monday, May 27, 2013
May 26th
A nice quiet morning.
Krin : 1st and 2nd grade updated their memory verse sheets and were excitedly asking their teachers when they will get their awards. Wanted to pass that info on to you!
Also, one note for next Sunday June 2nd. The cafeteria will be decorated and set up for the grad ceremony and refreshment time. I'm thinking it might not be the best for teachers to have snack in there, unless there will be small section not used, I'm not sure if all tables will be used. Possibly if it's nice teachers could have snack outside. Something to be aware of!
That's it for now.
Happy Memorial Day
Teresa
Krin : 1st and 2nd grade updated their memory verse sheets and were excitedly asking their teachers when they will get their awards. Wanted to pass that info on to you!
Also, one note for next Sunday June 2nd. The cafeteria will be decorated and set up for the grad ceremony and refreshment time. I'm thinking it might not be the best for teachers to have snack in there, unless there will be small section not used, I'm not sure if all tables will be used. Possibly if it's nice teachers could have snack outside. Something to be aware of!
That's it for now.
Happy Memorial Day
Teresa
Monday, May 6, 2013
May 5th
Things were relatively quiet most of the morning till about half way through class. Combination of the filming crew making the mother's day video, various classes heading outside using 3 different exits and the service seeming to end a little early (or maybe it just seemed that way) teachers and us caught off guard as half the students were either outside or being filmed when parents were heading towards classrooms for pick up. This was one of the moments where we as coordinators felt like the most inept people and doubt if any of the return visitors will even come again as we literally could not locate their children. Extremely embarrassing and causing me and Elyse (she takes after her mom) to feel so stressed. Elyse was a huge help on Sunday as it seemed Galen and I were both called to help in a variety of needs for different teachers and aiding this filming crew.
The moral of our Sunday, when the last song is being sung, head outside and have teachers and students return to classrooms asap. Also, as coordinators, go around and check all 3 outside doors to make sure they are closed. WE had 3 that were propped open. Wondering Blake if you would like to make a universal rule for all teachers to only use the cafeteria door to go out?? The fact these classes were all going out different locations was one of the reasons we could not find some of these students. We did not realize there was a class at the little separate playground down at the end of the hall outside. I do not like to have to give another ""rule" but it definitely helps when the classes go by our table for us to visually see who is going out. Just a thought. This was the first Sunday things were like this and I realize the filming crew were taking kids outside as well and that just added to the chaos.
Why is it the children that you sort of lose, temporarily, are the families that are newer to the church or a visitor coming back 2nd or 3rd time. ugh!! We had 3 we were trying to find :)
Enjoy your week.
Teresa
The moral of our Sunday, when the last song is being sung, head outside and have teachers and students return to classrooms asap. Also, as coordinators, go around and check all 3 outside doors to make sure they are closed. WE had 3 that were propped open. Wondering Blake if you would like to make a universal rule for all teachers to only use the cafeteria door to go out?? The fact these classes were all going out different locations was one of the reasons we could not find some of these students. We did not realize there was a class at the little separate playground down at the end of the hall outside. I do not like to have to give another ""rule" but it definitely helps when the classes go by our table for us to visually see who is going out. Just a thought. This was the first Sunday things were like this and I realize the filming crew were taking kids outside as well and that just added to the chaos.
Why is it the children that you sort of lose, temporarily, are the families that are newer to the church or a visitor coming back 2nd or 3rd time. ugh!! We had 3 we were trying to find :)
Enjoy your week.
Teresa
Monday, April 29, 2013
April 21 and 28
Hi All - We're very new to this (and to blogging) so bear with us in our ineptitude and lack of details on this blog. Next time we'll take better notes so we have more to write! :o)
1. April 21st was a little busy for us (first day!) with visitors coming to see the O'Mara's last Sunday. But we managed, I think. Nothing really to report from that week. Just several visitor families to write up. I did get thrown when a guest asked where the men's bathroom was and all I could think of was the one he wasn't supposed to go to because of being in the SS wing. :o/ Also that date, Don ended up vacuuming three classrooms (Nursery, EP and LP) because the floors seemed dirty (one had staples on the floor). The LP seemed to have been vacuumed by set-up (?); it was more the other two that needed a touch-up still. Just FYI.
2. April 28th had a return family that had visited last week (that's nice!). This family also asked us for more information on the human trafficking website that was mentioned last week (?? we didn't know since we weren't in the service). I suggested they go to the Hub (and gave them directions since they didn't know where it was) and talk to someone in the Resource Center or maybe a pastor that would be in there.
3. Also this past Sunday, we had a definite lack of adult helpers so we felt like we were scrambling a lot! We were glad we had four kids, because they were all "employed" :o) Betty Kollar had informed Blake that Nicole was sick that morning and couldn't work in the Nursery. Blake suggested Don ask Betty to step in for her daughter if she would be willing, but when I asked her, she declined. So Don ended up staying in the Nursery to be that 2nd adult (with Sara Drury as the other). There were plenty of young helpers, just not that 2nd adult.
4. The Daileys were late coming to church (teachers of 1st/2nd grade) and Brooke ended up not coming, home sick. Becky Landis stayed with the class for a few minutes while we tried to figure out what to do with this, and then Dave showed up. So with Brook's absence, that left another 2nd adult gap. Autumn stepped in with Dave to help (she's 16, not an adult, but close). At one point, Dave needed to leave his class to go help Kyra with a dirty diaper, and so Conrad (age 18) stepped in to be the adult. A bit crazy!
5. The Franks (3rd grade teachers) classroom also lacked a 2nd adult. Jonas (age 14) stood in for his mom, who didn't make it to church. We spent the morning walking up and down the hallways to check in on various classrooms as that 2nd adult "eye". Not sure what else we should've done?
6. Two teachers needed to leave their classsrooms at the end to go back to worship service. Both teachers found replacements though to step in for them (Kristy Hard had Cheryl Coulson step in, and Kim Knaub had Caleb (17) step in for her.)
7. We noticed on the Attendance List for Mikayla Folk (6th grade) that her parents were not listed as Members. I think they are, though, right? (They joined when we joined.)
8. Also, Sherri Stehr informed me that she lost her ID card and requested a new one (Joce).
I think that's it.
Thanks,
Tara
1. April 21st was a little busy for us (first day!) with visitors coming to see the O'Mara's last Sunday. But we managed, I think. Nothing really to report from that week. Just several visitor families to write up. I did get thrown when a guest asked where the men's bathroom was and all I could think of was the one he wasn't supposed to go to because of being in the SS wing. :o/ Also that date, Don ended up vacuuming three classrooms (Nursery, EP and LP) because the floors seemed dirty (one had staples on the floor). The LP seemed to have been vacuumed by set-up (?); it was more the other two that needed a touch-up still. Just FYI.
2. April 28th had a return family that had visited last week (that's nice!). This family also asked us for more information on the human trafficking website that was mentioned last week (?? we didn't know since we weren't in the service). I suggested they go to the Hub (and gave them directions since they didn't know where it was) and talk to someone in the Resource Center or maybe a pastor that would be in there.
3. Also this past Sunday, we had a definite lack of adult helpers so we felt like we were scrambling a lot! We were glad we had four kids, because they were all "employed" :o) Betty Kollar had informed Blake that Nicole was sick that morning and couldn't work in the Nursery. Blake suggested Don ask Betty to step in for her daughter if she would be willing, but when I asked her, she declined. So Don ended up staying in the Nursery to be that 2nd adult (with Sara Drury as the other). There were plenty of young helpers, just not that 2nd adult.
4. The Daileys were late coming to church (teachers of 1st/2nd grade) and Brooke ended up not coming, home sick. Becky Landis stayed with the class for a few minutes while we tried to figure out what to do with this, and then Dave showed up. So with Brook's absence, that left another 2nd adult gap. Autumn stepped in with Dave to help (she's 16, not an adult, but close). At one point, Dave needed to leave his class to go help Kyra with a dirty diaper, and so Conrad (age 18) stepped in to be the adult. A bit crazy!
5. The Franks (3rd grade teachers) classroom also lacked a 2nd adult. Jonas (age 14) stood in for his mom, who didn't make it to church. We spent the morning walking up and down the hallways to check in on various classrooms as that 2nd adult "eye". Not sure what else we should've done?
6. Two teachers needed to leave their classsrooms at the end to go back to worship service. Both teachers found replacements though to step in for them (Kristy Hard had Cheryl Coulson step in, and Kim Knaub had Caleb (17) step in for her.)
7. We noticed on the Attendance List for Mikayla Folk (6th grade) that her parents were not listed as Members. I think they are, though, right? (They joined when we joined.)
8. Also, Sherri Stehr informed me that she lost her ID card and requested a new one (Joce).
I think that's it.
Thanks,
Tara
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