Coordinators update from Nov. 22

Another busy Sunday :)

Regarding DaySpring attendance sheet. Please add Brendon Loux 5th grade (part of Loux family, somehow his name got missed)
Add Ploucher Family ID #817, all info is on the visitor card.
Add Bruce and Dana Williamson's family ID #909

Come December, will the Day Spring children's stickers be integrated onto the grade level sheets out in the foyer? Just wondering so we can be telling the families where they should be looking for their stickers.

Every week we seem to be getting more and more families coming in late and not coming to get their stickers till everyone is coming down the hall for CM time. It just makes for extra work and especially these past two Sunday's it has been crazy at the table with people still registering children for the first time and add to that Grace member's who are waiting to pick up stickers at that time. The key, get to church on time, remember to get your stickers :)

Regarding the Nursery: they need more Clorox wipes. They are down to one. I was told this past Sunday that Jen Benner will be stepping down after next month as well as Sara Walker. Maybe you know this but wanted to pass it along. Also, there were numerous crying babies all morning. I believe it would be good to clarify with parents what the guidelines are for using the nursery. We heard some comments that parents didn't really want to be "bothered" to come get their child when they were crying and also putting a child back in after the parent was called only to have them start screaming again. Sunday was a rough one in the nursery. Parents need to be more considerate of the nursery workers. Not sure if there are guidelines for when to call a parent but we felt that anytime a parent was called was truly justified.

Please commend ALL the teachers, especially of the younger grades for being diligent in checking parent ID to match with the child. We observed this over and over. There are many unfamiliar faces and they are doing great at making sure the parent and child match!

Have a great Thanksgiving!
Galen and Teresa

Response

Thanks for a very informative look at yesterday. Thank you (and the Reeds) for taking on that challenge and doing it so well!

Believe it or not, the teachers and nursery workers are supposed to be in their classrooms when the children arrive. It's kind of like people being told to be at church before 10:00. It's a great idea, but something happens in the Sunday to Sunday follow-through. We'll keep reminding!

Dean, Gwen, and their children are all taking a hiatus from CM for a time. Dean was replaced by Tanya Pampel. Did she show up to serve? I'm sorry for not having a new schedule in the bin for you. So many changes are taking place right now that I see the schedule as "in process" and forget to send the best I have along. I'll try to do better.

With so many new faces in church yesterday, we felt like we were the visitors. Thanks for handling a unique morning!

Coordinators update from Nov. 15

Lets see..........where to begin...., it wasn't that bad it just feels like we'll need next week to actually feel like we have some kind of handle on the situation :)

Thank you so much to Ed and Connie for helping out with registering everyone. That was so greatly appreciated. Thank you to Jocelyn and whoever else may have been involved in having all the DaySpring Families information filled out on yellow cards and name tags printed and compiled attendance sheet. That helped out tremendously.

Upon registering so many families in a timely manner I think I failed to stress to them to keep their yellow cards for future Sundays. Not sure how many will actually bring it back so I will probably be filling out new ones again. Also, we need more white Grace Kids Visitor Cards and also more CD's to hand out. I have a list of new families that did not get one. I will see that they each get one this coming Sunday.

We did tell all new families that the children are dismissed after worship. Apparently some individuals started heading out right after singing, probably aides, teachers etc, but this started a chain reaction with some of the new families thinking this was when they were to bring the children out. We did have a number of families come down with the children to empty class rooms. It was slightly awkward when they questioned us if the class would have teachers. Hopefully we can communicate better this Sunday that the children are dismissed following announcements. I was thinking on this later that asking teachers to come back as soon as singing is done would be a good spot for them to leave the auditorium. Some teachers do come back early but I would love to see all teachers in their classrooms when the children arrive. It just makes it so much nicer for the children and the parents to be greeted by the teacher. This should also apply to the nursery care givers. We had to pull two young girls to help with little ones who were waiting to be dropped off until the nursery aides arrived.

Regarding the attendance sheets. Would it be possible to print the sheets out up and down the long way making the grid narrower and longer, versus the shorter way and wider. That would allow for so many more names to be added and not use two sheets of paper. I believe the teacher's copies are going to be pretty much unreadable till the end of this month, especially after this past Sunday. I was still trying to figure out attendance and matching the right children up to the right class when parents started coming to pick up children. Hopefully next week I will actually feel like I know where everyone is atleast halfway through class. We had one little boy in EP we had no idea who he was, and he didn't tell us his name. He did have a name tag but apparently had come off at some point. It was not till the very end of the morning and we had finally checked off all the dayspring children that were here except this one lone little boy. Turned out he was the EP child!!!

Could Sherri Stehr have a new ID card made for her family. She has lost her card.

Regarding aides: I did not need him but just wondered if Dean Knepp should be taken off as he is probably needed to help with his own children since they are not going to CM currently. Also, note to myself but I'll pass along, yesterday we had tons of helpers wanting to help, in all the commotion of seeing where help was needed we ended up using two aides that were very vocal about wanting to help, but then we didn't use two individuals who were on the list assigned for yesterday. I feel bad about that and want to apologize to them, they both showed up and were assigned for yesterday but the more vocal eager helpers grabbed our attention. It was just extremely chaotic and decisions were made rather quickly.

Regarding the Christmas Choir children, we assume everyone was where they where supposed to be. We really couldn't even think about that!:)

Thanks for reading.
Galen and Teresa

Myka Aides

Myka will not be in CM for a while. This releases his aides to serve in other ways.

Michaiah and Melissa Reinford have volunteered to be extra help tomorrow, should it be necessary with our extra guests.

Dayspring Kids Ages

Hello Coordinators!

Just to give you a heads up for the kids who are coming from Dayspring this Sunday - below is a breakdown of their ages. We aren't sure what grade they would be in, that will be something we find out when they get here and we get their birthdate; but in the meantime, here is how many we have coming from each age group:

1 year olds = 5 total
2-3 year olds = 11 total
4-5 year olds = 5 total
6-7 year olds = 8 total
8-11 year olds = 7 total

Thank you!

Choir Rehearsals

Hello Coordinators!

As many of you probably know, this Sunday will be the first Sunday for Children's Christmas Choir rehearsals. The children who are a part of this will be leaving their classrooms for rehearsal at 11:45am and remain in the cafeteria until their parents pick them up at 12:30pm. Rehearsals will run from this Sunday, November 15th until December 20th. Due to the rehearsals, there will be on 5th Sunday assembly this month.

Thank you!

Next Sunday (11/15)

With the possibility of many Dayspring families visiting next Sunday, Ed and I would be willing to be additional help at the front table signing kids in, if you think it is necessary.

Dry Erase Markers

Hello Coordinators!

I am wondering if you know whether or not we have any dry erase markers and erasers in our supplies. We were planning on going out and purchasing some, but wanted to make sure we didn't have any in our supplies first.

Thanks!